We are seeking a full-time Executive Administrative Assistant to work with our Attorneys. Your primary role will be to provide general support for these Attorneys so that they can function to the best of their abilities. To be successful as an Executive Assistant, you should be professional, polite, and accurate while also being proactive. You should always be flexible, prepared and responsive, willing to meet each challenge directly. Executive Assistants must be comfortable with high volume scheduling, general office tasks, providing assistance with various professional and personal tasks and excel at both verbal and written communication. This is an on-site position in the Chicago loop. Most importantly, Executive Assistants should approach their role with the goal of supporting others to achieve the Firm’s mission.

Duties and Responsibilities

• Manage multiple schedules for Partners, including but not limited to coordinating client meetings and prospective client intake and resolving scheduling conflicts before they occur.
• Perform expert-level clerical and administrative tasks for review and presentation, including memos, client pitch decks, reports, and other documents.
• Flexibility to work on various personal errands such as shopping, making personal travel arrangements, household management activities, personal projects, and making appointments.
• Drafting of detailed-oriented legal documents, notices, etc. and knowledge around how to file court documents via ECF for Federal, State and Appellate Courts.
• Assist with document work including redlines, PDF to Word conversion, and formatting requests.
• Scan, photocopy and file documents in the document management system as needed.
• Help prepare for meetings.
• Greet clients and visitors in a polite and professional manner.
• Accurately record minutes from meetings and follow up on action items as needed.
• Arrange travel and accommodations for executives such as booking flights, cars, making hotel and restaurant reservations, and submitting reimbursements.
• Support in planning and coordinating Firm events and activities.
• Assist with special projects as assigned.

Required Skills and Abilities

• In-depth understanding of entire MS Office suite, and ability to learn new or updated software.
• Ability to organize and prioritize a daily workload.
• Excellent time management skills with a proven ability to meet deadlines.
• Understanding of the court filing system.
• Must thrive in a fast-paced quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Excellent organizational skills and attention to detail.
• Professional level verbal and written communications skills.
• Ability to handle personal, sensitive and confidential information with a high level of discretion.

About:

Croke Fairchild Duarte & Beres is a growing law firm headquartered in Chicago, with a team of over 50 attorneys. Formed by partners who worked at preeminent international law firms, with a deep bench of sophisticated and experienced corporate lawyers and litigators, our team provides exceptional legal service while affording our clients the benefits of working with an agile and entrepreneurial-minded team of results-oriented, well-rounded professionals. We are driven by our core values: humility, respect, collaboration, partnership, and innovation.

We represent a diverse group of interesting clients, which include private equity firms, founders, family offices and public companies (among others), in sophisticated and complex legal matters and transactions.

Croke Fairchild Duarte & Beres LLC’s lobbying and government affairs partner is Point of Difference Strategies (PoD). PoD is the largest wholly Latina-owned lobbying firm in Illinois, with offices in Chicago and Springfield. Specializing in strategic advice, advocacy, and relationship management, PoD offers top-tier government affairs and lobbying services at both federal, state, and local levels. Our team excels in bill tracking, drafting, and analysis, while building strategic relationships with elected officials and industry stakeholders. We proudly serve a diverse client base, including local governments, trade organizations, Fortune 100 companies, and non-profits.

Benefits

Croke Fairchild Duarte & Beres offers a wide range of benefits including discretionary annual bonus, medical, dental and vision insurance, HSA/FSA options, disability Insurance, 401(k), paid parental leave and commuter benefits.

At Croke Fairchild Duarte & Beres, we are proud to be an equal opportunity employer. We are committed supporting and encouraging diversity in the workplace. We welcome our employee’s differences regardless of race, color, creed, religion, gender, national origin, sexual orientation, marital status, age, gender identity, disability or veteran status.