We are seeking a full-time Executive Assistant to support the Managing Partner of our Investment Funds practice. This is an incredible opportunity to learn about the inner workings of a growing law firm with the potential of becoming a thought partner to leadership.  Your primary role will be to provide comprehensive administrative, organizational, and client matter related support. To be successful in this role, you must be professional, polished, and detail-oriented while also being proactive, resourceful and intellectually curious. You should be flexible, prepared, and responsive, with the ability to anticipate needs and address challenges before they arise. The ideal candidate is comfortable managing complex calendars and competing priorities, assisting with both professional and personal tasks, and communicating effectively in writing and in person.  This is an on-site position in the Chicago loop (5 days per week).

Duties and Responsibilities:

• Manage the Managing Partner’s complex and high-volume calendar, including coordinating internal meetings, client meetings and internal Firm leadership meetings. Proactively identify and resolve scheduling conflicts confirming logistics and availability.
• Perform expert-level document preparation tasks, including drafting and formatting memos, reports, and other professional documents for review and presentation. Prepare engagement letters, presentations, termination letters and other documents as needed. Assist with redlining, PDF-to-Word conversion, formatting requests, and document comparison. Scan, photocopy, and organize documents within the Firm’s document management system as needed.
• Provide administrative support for the Managing Partner’s Firm management responsibilities, including preparing agendas and materials for group head check-ins and partner meetings, and tracking and following up on action items. Assist with internal communications and coordination across practice groups and departments.
• Monitor and coordinate billing workflow and invoices. This also includes time entry and submitting expenses.
• Arrange all travel and accommodations for the Managing Partner, including booking flights, ground transportation, hotel reservations, and restaurant reservations, and submit reimbursement requests. Support the planning and coordination of Firm events, client entertainment, and business development activities.
• Provide support with personal errands and tasks as requested, including shopping, personal travel arrangements, errands, and scheduling appointments.
• Work closely with attorneys, paralegals, and administrative staff across multiple practice areas, especially within the Private Funds and Investment Management Group

Qualifications:

• In-depth proficiency with the full Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Ability to quickly learn and adapt to new or updated technology. Familiarity with legal-specific software such as document management systems, e-filing platforms, and billing or timekeeping applications a plus.
• Exceptional organizational skills and attention to detail, with a demonstrated ability to manage a high volume of tasks and competing priorities simultaneously. Proven ability to meet deadlines in a fast-paced, demanding environment.
• Professional-level verbal and written communication skills, with the ability to interact confidently and diplomatically with attorneys, staff, clients, and Firm leadership.
• Ability to handle personal, sensitive, and confidential information — including privileged attorney-client communications and Firm management matters — with the highest level of discretion and sound judgment.
• A proactive approach to identifying issues and implementing solutions, with strong decision-making skills and the ability to work independently with minimal supervision.

Education & Experience

• Preferred bachelor’s degree or the equivalent relevant work experience.
• Previous experience supporting senior leadership or managing partner-level attorneys a plus.

Benefits:

Croke Fairchild contributes to voluntary medical, dental, and vision plans. Offers FSA, HSA, and commuter benefits. Firm-paid STD & LTD. Benefits offered to those scheduled to work at least 30 hours per week. Retirement savings plan. Flexible paid time off days.

Croke Fairchild is WBE Certified and a member of the National Association of Minority and Women-Owned Law Firms (NAMWOLF).

We are an Equal Employment Opportunity Employer.

It has been and will continue to be a fundamental policy of CFDB not to discriminate on the basis of race, color, creed, religion, gender, gender identity, pregnancy, marital status, partnership status, domestic violence victim status, sexual orientation, age, national origin, alienage or citizenship status, veteran or military status, disability, medical condition, genetic information, caregiver status, unemployment status or any other characteristic prohibited by federal, state and/or local laws. This applies to all employment decisions.

About Us

Croke Fairchild Duarte & Beres is a growing law firm headquartered in Chicago, with a team of over 100 attorneys and staff. Formed by partners who worked at preeminent international law firms, with a deep bench of sophisticated and experienced corporate lawyers and litigators, our team provides exceptional legal service while affording our clients the benefits of working with an agile and entrepreneurial-minded team of results-oriented, well-rounded professionals. We are driven by our core values: humility, respect, collaboration, partnership, and innovation.

We represent a diverse group of interesting clients, which include private equity firms, founders, startups, venture capital investors, family offices and public companies (among others), in sophisticated and complex legal matters and transactions.

Point of Difference Strategies is one of the largest lobbying and government affairs firms in Illinois. With offices in Chicago and Springfield, PoDS offers top-tier government affairs and lobbying services at the federal, state, and local levels. PoDS proudly serves a diverse client base, including local governments, trade organizations, Fortune 100 companies, and nonprofits.

Croke Fairchild Duarte & Beres and Point of Difference Strategies partner in providing the best, most comprehensive legal and government affairs services to their clients.